Execupay - TimeWorks Integration Setup

IMPORTANT: This article applies to TimeWorks users. For information on integrating Execupay with TimeWorksPlus, see Execupay - TimeWorksPlus Integration Setup

Through an integration enabled in Execupay, employee data can be passed from Execupay to TimeWorks. This is configured in Execupay, but you will need to do the following in TimeWorks before proceeding:
  1. Create a Client level login for the sole purpose of the integration. This is done in Login Maintenance. The login and password for this user will be entered in Execupay later. No actual user will ever use these credentials, it simply facilitates the connection between the two systems.
  2. Get the SwipeClock Site ID. This can be found in your Client List which is an item in the Accountant Options of your left menu. Look for the id on this list under the Site Code column.
Once you have these items, you can continue with the integration process in Execupay.

Enable Custom Fields in Execupay

  1. In Execupay, select the Client. Under Company, choose Edit Company.
  2. Select the Custom Fields tab
  3. Enable
    1. Allow Integration
    2. Allow SC Department
    3. Allow SC Rate

Enabling Custom Fields in Execupay for the SwipeClock integration
You may also need to enable TLM Custom Mapping, although you do not need to add anything in the String Value field. Once the integration is turned on, it will populate automatically.

Turn On Integration

  1. In the company settings, choose Time Integration
  2. In the Provider dropdown, select SwipeClock
  3. Enter the Login, Password and Site ID from TWP in the Account Details. This is the data you created in the previous steps.
  4. For the URL, use www.swipeclock.com/sc/login.asp
  5. See the following section, What Data Maps Between Execupay and SwipeClock for information on employee field mapping.

Use the SwipeClock client login and password for the integration in Execupay.

What Data Syncs Between Execupay and SwipeClock?

When the account details are setup, you can proceed to selecting the fields that will be pushed to SwipeClock. Use the Custom Mapping button to present the following checkbox list.

IMPORTANT: Password should never be mapped to SwipeClock since it will overwrite the employees timekeeping password.

Custom Mapping in Execupay
 
Once the employee data that you want to export is set, you can use Init Active Employees to manually sync the data.

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